🚀 AI-powered · Voice-first · Publish everywhere

Your employees know the answers.
WikiFlow captures them automatically.

The knowledge base your team will actually use — because contributing takes 2 minutes, not 2 hours. Voice notes, emails, videos, and rough notes become polished KB articles, reviewed and published, automatically.

Create your free workspace → See how it works ↓
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nexacom.wikiflow.com
WikiFlow
Dashboard
Browse KB
Submit Knowledge
My Articles
Leaderboard
Knowledge Base · NexaCom Telecom
42
Articles
8
Pending
⭐ 4.8
Avg Rating
SIP phone reset procedure Published
Insurance billing escalation Published
Network outage checklist In Review
🤖
AI just rewrote a draft
Sarah's voice note → polished article
Publishes directly to your existing tools
Zoho Desk Confluence Salesforce Knowledge Zoho Learn Slack Microsoft Teams SharePoint
Sound familiar?

Knowledge walks out the door every day

😩
The same question, again
Your team answers the same customer questions every day — but the answers live in people's heads, not in your KB.
🚪
When experts leave, so does their knowledge
Every resignation takes years of institutional knowledge with it. There's no system to capture it before they go.
📝
No one has time to write articles
Your KB editor is overwhelmed. Your employees aren't writers. The backlog grows. Nothing gets published.
🔍
Customers can't find answers
Your support team escalates the same tickets because the KB is outdated, incomplete, or just never built properly.
WikiFlow fixes all of this — without adding work to anyone's day.
Employees contribute in 2 minutes. AI does the writing. Editors review clean drafts. Knowledge compounds automatically.
How it works

From rough idea to published article in 10 minutes

Four steps. No writing skills required. No special training. Works with the tools your team already uses.

🎤
1 Employee contributes
Type rough notes, forward an email, record a voice note, upload a Word doc, or shoot a quick screen recording. No format. No formatting.
🤖
2 AI rewrites it
GPT-4o or Claude transforms the raw submission into a polished, structured article — in your company's voice and style. Takes 30 seconds.
✅
3 Editor or manager reviews
Your KB Editor gets a clean draft — not raw scribbles. Review, tweak, and approve in one click. SME technical sign-off optional.
🚀
4 Published everywhere
One approval pushes the article to your internal wiki AND all connected tools simultaneously. Zoho, Confluence, Salesforce — all at once.
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9 ways to contribute

However your team thinks, WikiFlow captures it

Most KB tools require employees to write. WikiFlow meets them where they are — voice, video, email, chat, or just a few bullet points.

🎙️ All plans
Voice Dictation
Record a voice note on your phone or computer. Whisper AI transcribes every word. GPT-4o structures it into a complete article.
🤖 Growth+
AI Voice Agent Interview
The AI interviews your expert through 6 guided questions — topic, context, steps, exceptions, examples, tips. Takes 5 minutes. Produces a complete, structured article.
🎬 All plans
Video & Screen Recording
Upload a screen recording showing a procedure. AI extracts the narration with Whisper and describes key screens with GPT-4o Vision. Steps extracted automatically.
📧 Starter+
Email Forward
Forward any email thread to WikiFlow. AI strips the chain, extracts the useful knowledge, and builds a KB article from it.
⌨️ All plans
Type or Paste
Drop in rough notes, bullet points, copied text, or a half-finished draft. AI transforms it into a professional article.
📄 All plans
Word / PDF Upload
Upload a Word document, PDF, or PowerPoint. AI extracts the content and restructures it as a KB article in your style.
💬 Starter+
Slack Slash Command
Type /wikiflow in any Slack channel. Employees contribute without leaving their workspace.
💼 Starter+
Microsoft Teams Bot
Trigger WikiFlow directly from a Teams conversation or channel. No switching apps.
🖼️ All plans
Screenshot / Image
Upload a screenshot or photo. AI extracts all visible text and describes the interface for step-by-step documentation.
Role-based experience

Every role gets exactly what they need

WikiFlow adapts to how your team is structured. Different dashboards, different tools, same shared knowledge base.

👤
Employee / Contributor
The simplest possible experience. Submit a voice note, type a few sentences, or forward an email. That's it. AI does the rest. No writing skills, no formatting, no friction.
Submit in any format
See own article status
Browse the full KB
Earn points & badges
📝
KB Editor
The editorial hub. Review clean AI drafts instead of raw scribbles. Split-screen editor with AI tools — rewrite, shorten, adjust tone, add context. Approve and publish in one click.
AI split-screen editor
Review queue with priorities
Approve & publish articles
Analytics dashboard
👔
Manager / Approver
For empowered teams where employees self-edit. Review articles before they go live. See team contribution stats. Set sprint topics to guide what gets documented next.
Pending approvals queue
Team contribution stats
Sprint topic management
No writing required
🔬
SME (Subject Matter Expert)
Technical accuracy sign-off. SMEs verify that articles are factually correct before publishing — without having to write them. Assigned per team or article.
Technical review queue
Flag inaccuracies
Approve for publishing
Comment & suggest edits
⚙️
Company Admin
Full workspace control. Manage users, teams, billing, integrations, and AI writing style settings. See usage dashboards and knowledge health metrics.
User & team management
Integrations control
AI style customisation
Usage & billing
🏢
Platform Admin
The super admin layer for operating WikiFlow as a SaaS product. Manage all tenants, approve new workspaces, set global AI prompts, and monitor platform-wide usage.
Multi-tenant management
Plan & pricing control
Global AI prompt control
Platform analytics
The internal wiki

A knowledge base your team will actually use

WikiFlow's native KB is fast, searchable, and beautiful. Articles are organized by category, rated by readers, and kept up-to-date with automated review reminders.

🔍
Instant full-text search
Find any article in milliseconds with full-text search across titles, content, and tags.
📂
Category-based organisation
Articles organised by team, topic, and audience — employees see what's relevant to them.
⭐
Reader ratings & feedback
Every article can be rated and marked helpful/not helpful, helping editors prioritise improvements.
🔔
Automated review reminders
Set review intervals per article. The system reminds editors when content needs refreshing.
🌐
Publish to external tools too
One click pushes to Zoho Desk, Confluence, Salesforce Knowledge, and more simultaneously.
📚 Knowledge Base
Search...
🌐
Network & Infrastructure
12 articles
→
🎧
Customer Support
28 articles
→
📋
Procedures & Policies
19 articles
→
🔧
Technical Troubleshooting
34 articles
→
🕐 Recently Published
How to reset a SIP phone remotely ✓ Live
Patient billing dispute — escalation procedure ✓ Live
VPN troubleshooting guide v3 ✓ Live
Built-in motivation

Make knowledge sharing a habit, not a chore

WikiFlow is the only KB platform with built-in gamification designed specifically for knowledge contribution — not just consumption.

⭐
Points system
Every submission, approval, and rating earns points
🏆
Leaderboards
Quarterly rankings by team and company-wide
🎖️
14 Badges
First article, sprint champion, top contributor, and more
🏃
Sprint Topics
Monthly knowledge challenges with bonus points
📈
7 Levels
From Newcomer to Knowledge Champion
🎯
Personal dashboard
Each employee sees their own progress and stats
🏆 Q1 Leaderboard · NexaCom
12 contributors this quarter
🥇
S
Sarah Rodriguez
KB Editor
1,840 pts
🥈
D
David Kim
SME
1,320 pts
🥉
J
John Smith
Employee
980 pts
4
M
Maria Cruz
Employee
740 pts
5
A
Alex Rivera
Admin
620 pts
🎖️ Top 3 earn the Knowledge Champion badge this quarter
Integrations

Publish once. Reach everywhere.

Write once in WikiFlow. One click publishes to all your connected tools simultaneously — no copy-pasting, no outdated duplicates.

📚
Zoho Desk
Push articles directly to your Zoho Desk knowledge base. Sync article updates automatically.
🔗
Confluence
Publish to Confluence spaces with full formatting. Keep internal and external KB in sync.
☁️
Salesforce Knowledge
Publish to Salesforce Knowledge articles. Supports article types and data categories.
📖
Zoho Learn
Create LMS modules directly from WikiFlow articles. Turn KB content into training material.
💬
Slack
/wikiflow slash command for instant submission from any Slack channel.
💼
Microsoft Teams
Teams bot for submission and article lookup without leaving your workspace.
Pricing

Simple, transparent pricing

Start free. Upgrade when your team grows. Cancel anytime. No long-term contracts.

Free
Free
Forever, no credit card
5 users
100 AI calls/mo
Voice dictation
All submission channels
Get started free
Enterprise
Free
Forever, no credit card
Unlimited users
Unlimited AI calls
Voice dictation
All submission channels
AI Voice Agent
Custom integrations
Dedicated support
SLA guarantee
Contact Sales
Starter
$49/mo
Billed monthly · Cancel anytime
10 users
500 AI calls/mo
Voice dictation
All submission channels
Start Starter
MOST POPULAR
Growth
$149/mo
Billed monthly · Cancel anytime
50 users
2,500 AI calls/mo
Voice dictation
All submission channels
AI Voice Agent
Start Growth
All paid plans include a 14-day trial of higher-tier features
🚀

Stop losing knowledge.
Start building your wiki today.

Join operations teams who have replaced tribal knowledge with a living, AI-powered knowledge base — built by the people who know the most.

Create free workspace → Sign in
Free plan forever · No credit card · Cancel paid plans anytime